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Travel Allowance Service

The jungle of specific reimbursement rates, taxes, and regulations to which travel expense systems must be continuously adapted makes travel management more complex and costly than ever. Business travelers also experience this complexity in their everyday travel.
E-3 Magazine
January 4, 2021
[shutterstock: 1313190875, Philip Steury Photography]
This text has been automatically translated from German to English.

When the travel management tool provided to employees doesn't meet daily requirements, frustration arises, employees become careless and deviate from travel policies. A new Travel Allowance service is now available to Concur Expense customers to reduce administrative overhead and increase compliance: For the first time, the new service offers automated updates to legally mandated per diem amounts, in addition to a flexible building block configuration of best practices and country-specific per diem calculations.

"Our new Travel Allowance Service provides a globally deployable solution with country-specific per-diem calculations that simplifies the expense reporting and follow-up process for both business travelers and corporations", says Pierre-Emmanuel Tetaz, SVP and General Manager of the SAP Concur organization.

"This solution offers significantly more flexibility and also enables the mapping of complex travel policies. We are pleased to be able to support our customers with this new time-saving feature."

The Travel Allowance Service is available to all new customers along with the updated user interface. It simplifies the creation and submission of expense reports, as well as pre-trip approvals. The updated user interface is based on design best practices and a modern architecture that is easier to customize.

Flat-rate travel allowances, such as the additional cost of meals, are regularly subject to statutory changes - in Germany by the Federal Ministry of Finance. In addition, the statutory reimbursement amounts vary from country to country. With Concur's Travel Allowance Service, organizations can eliminate the need to manually enter changes to the statutory per diems - they are managed and automatically entered by Concur.

Pre-built country configurations and automatic updating of statutory, country-specific per diems digitize two sometimes time-consuming and error-prone processes. In addition to statutory per diems, the new service allows organizations to easily add complex, company-specific travel per diems to Concur Expense.

The service is additionally integrated into Concur Request. Whether statutory standard or individual: The per diem for meals is already calculated in the request and automatically transferred from there to the travel expense report. The newfound transparency ensures improved cost control and predictability.

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