The discovery of lost SAP potential

An unmanageable number of job roles that require harmonization presents users with complex challenges. Historically grown authorization concepts, fragmented license and contract histories and repeatedly optimized processes that have not been reviewed for a long time, missing or inefficient license management processes and unclear responsibilities - effective software asset management seems almost impossible.

This permanently leads to compliance conflicts, but also to higher costs, for example due to incorrect SAP user classification. An SAP Professional User is purchased, whereas an SAP Worker User would have been sufficient to carry out the employee's daily work.

The bottom line is that very high costs can arise due to unnecessary additional license purchases and the associated maintenance costs, as well as not inconsiderable processing times in the area of authorization and approval processes. Both can be significantly reduced with precise compliance suite solutions.

System usage at a glance

There are now sophisticated compliance suite solutions on the market that enable companies to easily gain a better overview of their actual SAP system usage and bring transparency to their day-to-day business.

These solutions can optimally support companies in overcoming the growing challenges in the areas of security, compliance, identity and license management and in gaining an overview of their actual system usage at SAP user level.

At this point, it could be a good idea to invest in the introduction of a usage monitoring solution to evaluate SAP usage. Such a solution ensures the continuous monitoring of SAP users' role usage and thus supports processes such as the annual adjustment of users to their correct SAP license category.

Automated monitoring of actual SAP usage means that the impact on licenses can be permanently monitored. This means that companies are not surprised during the annual SAP system survey that expensive new licenses are due to be purchased, but can prepare and implement suitable measures at an early stage.

By using a usage monitoring solution, companies can fully exploit the potential of their SAP licenses: It enables the detection of authorization conflicts for existing or new SAP users. For example, management is supported in checking and assigning authorizations within the SAP system in order to approve access options in a compliant manner.

The identification of unused SAP authorizations and role-related transactions is made easier. Monitoring the actual use of your licenses is simplified, e.g. by means of an evaluation using a license dashboard, and thus enables a comparison between the actual and target stock of your SAP licenses.

It supports the precise assignment of productive users to the correct license category based on actual system usage. All future reconfigurations of users and roles for the clear assignment of SAP licenses are based on facts and not on a gut feeling.

A usage monitoring solution provides an overview of all business processes used and thus provides a basis for optimizing internal processes.

Conclusion: It is definitely worthwhile for companies to invest in an SAP usage monitoring solution. Such a solution creates transparency with regard to your SAP licenses and provides you with the basis for optimizing existing business processes.