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One Click Transformation With JiVS From Data Migration International: The Shortest Route to S/4

It is now widely recognized within the SAP community that data and its dependencies considerably prolong the upgrade to the next SAP generation. But there is an ideal remedy: a shortcut via One Click Transformation.
Thomas Failer, Data Migration International
November 23, 2023
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This text has been automatically translated from German to English.

SAP customers know that the ideal transformation path would be as technically straightforward as the brownfield approach, but as flexible as the greenfield method, where companies can leave behind old habits, implement new business processes and models, and transfer only master data of the highest quality into the new system.

Radically simple

The prerequisite for this is that the transformation at application level takes place independently of the data level. For this purpose, all legacy information, along with its business context, must be extracted completely, unchanged and, above all, efficiently and quickly. Then it is transferred to a separate platform. The information from the legacy systems that is required in S/4 Hana must then be filtered out according to business criteria, cleansed, enriched with data from third-party systems, and optimized. While companies generally only have to transform and migrate 5 to 10 percent of the transactional data to SAP S/4 after optimization, the amount of master data is reduced to an estimated 20 percent, which they can then also transfer in optimum quality using standard tools such as SAP's Migration Cockpit. All of this must be largely automated.

While companies generally only have to transform and migrate 5 to 10 percent of the transaction data to SAP S/4 after optimization, the amount of master data is reduced to an estimated 20 percent, which they can then also transfer in optimum quality using standard tools such as SAP's Migration Cockpit. All of this must be largely automated.

At the same time, this platform must be able to display historical data in the S/4 world via SAP GUI or SAP Fiori as if it had been created in S/4. This on-the-fly transformation via technical structure mapping process must also take place automatically, without changing the original structure of the historical data on the platform itself, of course. This extensive automation from data extraction to displaying the data in the new environment is at the core of a One Click Transformation.

A clean and transparent database for competing in the digital economy is just one advantage of this approach. Further benefits include:

Once the historical information has been transferred to the platform, SAP customers can completely decommission their legacy systems and applications. This usually eliminates 80 percent of their operating costs. The time and costs involved for filtering, transforming, and migrating data are also halved. These are the key findings and experiences from more than 2,000 projects worldwide.

As the new data added to the SAP S/4 world, such as completed orders that are no longer needed in the process, can be continuously transferred to the platform, the new environment and the SAP Hana in-memory database in particular remain permanently lean, the Hana database particularly so. This also means that they continuously run with stable performance and are easier to manage. The potential savings that can be achieved through this continuous rightsizing is likely to be 25 percent or more over the entire lifecycle of the new environment.

And another crucial point: the One Click Transformation approach enables brownfield areas to be renatured into clean green fields, so to speak. This is because the conversion of business objects and their cleansing and adaptation work completely without data. As a rule, companies only need half of the previous business objects to get started with S/4 without any legacy issues.

Legal security cannot be neglected in all of this. All historical data and documents are stored on the platform in an audit-proof manner. DMI's JiVS Information Management Platform also offers the option of managing the stored information at the individual data record or document level throughout its entire lifecycle until its legally compliant deletion, after the applicable retention periods have expired. This enables the increased legal requirements to be satisfied, such as the specific deletion provisions of the European General Data Protection Regulation (EU GDPR) and the new Swiss Data Protection Act.

Key benefits of the JiVS IMP platform: 80 percent lower operating costs, 50 percent less effort for data migration, 100 percent decommissioning of legacy systems, 100 percent legal certainty, 25 percent lower TCO for SAP S/4 Hana.

Transformation-as-a-Service

The One Click Transformation unfolds a whole new dimension for companies when it comes to digital transformation in general, and the switch to S/4 Hana in particular. This approach is rounded off, completed, and refined by the expansion towards transformation as a service. To this end, Data Migration International has developed a software-as-a-service solution—the One Click Transformation Cockpit.

The idea behind this cloud-based service is that companies can simulate and prepare their planned transformation projects with just a few clicks. They do not have to disclose any real data from their systems to do this. Instead, the service works exclusively with metadata. The protection of master and transactional data, as well as the company's intellectual property, is thus ensured at all times.

In the first step, the service determines information about the source systems and legacy data. This includes, for example, information on the software release status (e.g. ECC 6.0 or R/3, Oracle EBS, or Oracle Financials etc.), the size and compression of the database(s), the size of the tables, number of documents, number and size of archives such as ADK, the type and number of business objects, and the age of the data etc.

In a second step, based on this information, the service calculates the data reduction potential in order to transform and transfer only the data that is truly needed when switching to SAP S/4 Hana, for example. Or, when selling a subsidiary or business unit, it identifies the exact data and business objects that need to become property of the acquiring company and, at the same time, ensures that no more data than necessary, or even sensitive data containing business secrets, inadvertently leaves the company. In addition to data and business objects, the service also analyzes tables and provides information on which of them the companies need for their planned business scenarios, and whether they are complete and populated and thus suitable for transformation and migration.

The service then suggests suitable filter rules for transforming and transferring the previously determined data. This completes the preparatory work, and the companies can decide whether they want to turn the scenarios that have been simulated and prepared in the Cockpit into concrete projects. At the click of a button, they can transfer the filter rules defined in the Cockpit to JiVS IMP and apply them there, both for the transformation to S/4 Hana and for a carve-out project.

The JiVS One Click Transformation Cockpit (JiVS OCC) is a classic software-as-a-service solution in the multi-tenant model. The main aim of the Cockpit is to provide companies with maximum synergy effects for their agile business scenarios. This is because the information determined in the Cockpit about their own system landscape or the defined filter rules can be saved and reused, to harmonize the system landscape and decommission legacy systems, or dissolve data center locations, for example. This allows companies to further simplify and accelerate their transformation projects and business scenarios.

Data extraction made easy: even the largest data volumes can be extracted at the touch of a button with DMI's Turboloader and more than 3,000 supported business objects from different systems and manufacturers in JiVS IM

Turboloader to S/4

Companies that have decided to convert to SAP S/4 Hana know that extracting data from legacy systems is a bottleneck in these projects.

DMI has developed a special turbo process for extracting data and its business context in order to fundamentally solve the problem of data extraction, even for large and very large volumes. This makes it possible to extract quantities of 10, 100, or more terabytes of information from legacy systems at the push of a button within a very short time frame and in a fully automated manner, and then transfer it to JiVS IMP and store it there in a way that is legally compliant, as certified by auditors, until it is deleted.

Thanks to support for more than 3,000 pre-configured business objects, DMI’s platform transfers all data and documents from the source systems of a wide range of manufacturers, from SAP to Baan, Infor, and JD Edwards to Navision etc., as well as from ADK archives, thereby enabling complete and legally compliant access to historical information in read mode, directly from SAP S/4.

The data-driven enterprise

With DMI's One Click Transformation, decision-makers can turn their companies into data-driven enterprises at the touch of a button. JiVS IMP, the Java-based platform for system- and application-independent information management separates the data level from the application level and thus represents the core element of a company-wide data fabric. This enables companies to manage their data independently of the original systems—whether on-premise or in the cloud—as well as to continuously optimize its quality, and to enrich, analyze, and use it for planning, decision-making, and control purposes.

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Thomas Failer, Data Migration International

Thomas Failer is the founder and Group CEO of Swiss Data Migration International and is responsible for the management, strategy, business and product development of the international provider. Since the generation change from SAP R/2 and R/3, the graduate computer scientist (FH) knows how the problem of legacy data and systems can be solved intelligently in transformation projects and turned into a real opportunity for the digital enterprise.


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Work on SAP Basis is crucial for successful S/4 conversion. This gives the so-called Competence Center strategic importance among SAP's existing customers. Regardless of the operating model of an S/4 Hana, topics such as automation, monitoring, security, application lifecycle management, and data management are the basis for the operative S/4 operation. For the second time already, E3 Magazine is hosting a summit in Salzburg for the SAP community to get comprehensive information on all aspects of S/4 Hana groundwork. With an exhibition, expert presentations, and plenty to talk about, we again expect numerous existing customers, partners, and experts in Salzburg. E3 Magazine invites you to Salzburg for learning and exchange of ideas on June 5 and 6, 2024.

Venue

Event Room, FourSide Hotel Salzburg,
At the exhibition center 2,
A-5020 Salzburg

Event date

June 5 and 6, 2024

Tickets

Early Bird Ticket - Available until 29.03.2024
EUR 440 excl. VAT
Regular ticket
EUR 590 excl. VAT

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Venue

Event Room, Hotel Hilton Heidelberg,
Kurfürstenanlage 1,
69115 Heidelberg

Event date

28 and 29 February 2024

Tickets

Regular ticket
EUR 590 excl. VAT
The organizer is the E3 magazine of the publishing house B4Bmedia.net AG. The presentations will be accompanied by an exhibition of selected SAP partners. The ticket price includes the attendance of all lectures of the Steampunk and BTP Summit 2024, the visit of the exhibition area, the participation in the evening event as well as the catering during the official program. The lecture program and the list of exhibitors and sponsors (SAP partners) will be published on this website in due time.