Compliance in the cloud

With OpenText Archive Center, Cloud Edition, companies have a cloud solution in the SaaS model that is highly secure: because the company data is always kept encrypted and only the companies have the key.

The volume of unstructured information in companies is growing by 40 to 60 percent per year. Much of this growth comes from email and file systems, as well as enterprise solutions such as SAP.

Retention costs increase accordingly because much of this information must be retained, in some cases for many years, for legal and regulatory reasons.

If fundamental things such as audit security and the preservation of retention periods are not taken into account, there is also the threat of ever greater legal risks.

For this reason, companies need legally compliant archiving solutions. However, they do not always have the time, budget and human resources to set up a company-wide archive landscape.

Archive as a Service

The new OpenText Archive Center, Cloud Edition, is tailored precisely to this need. It is an online service in the Software-as-a-Service (SaaS) model, hosted in the secure and reliable OpenText Cloud worldwide.

It is true that several customers share one and the same infrastructure, as is usual with public cloud services. However, the data, metadata and configuration values of each tenant are stored in dedicated logical containers. Sophisticated security mechanisms ensure that there is no interaction with third-party data.

Organizations in need of a legally compliant archive can get started immediately with OpenText's new cloud service and set up their environment in no time using an intuitive web interface.

Billing is strictly based on consumption. The archive grows dynamically with the requirements of the customers, who also benefit from volume discounts in the event of strong growth.

The OpenText Cloud is a global cloud environment based on a worldwide network of data centers. Customers can obtain enterprise solutions from the OpenText Cloud for information management, compliance and B2B integration.

They also have the ability to determine where their data should reside, in which country, and in which data center. As a Canadian provider, OpenText is not subject to the provisions of the US Freedom Act.

Three variants, one goal: Compliance

The OpenText Archive Center, Cloud Edition, is available in three variants: for SAP data and documents (1), for cloud-based email systems such as for Microsoft Exchange and enterprise file servers. (2) as well as for content from repositories that support the open CMIS standard (3).

In the case of email and file archiving, billing is based on active users; for information from SAP and other repositories, billing is based on read and write volume.

Once archived, the data, documents and other content stored in the OpenText Cloud remain part of the customers' business processes, and they can access them transparently at any time.

At the same time, customers can be sure that their solution is compliant. The archived information is not only stored in an audit-proof manner and can be assigned retention periods and rules. Rather, they are also tap-proof.

This is because they are encrypted via a proxy server located at the customer's premises and behind their firewall before being transferred to the archive. Moreover, the key is exclusively in the possession of the customer.