{"id":62367,"date":"2019-10-14T08:00:06","date_gmt":"2019-10-14T06:00:06","guid":{"rendered":"http:\/\/e3mag.com\/?p=62367"},"modified":"2022-05-01T08:26:57","modified_gmt":"2022-05-01T06:26:57","slug":"central-accounting-processing-with-multi-sap-connection","status":"publish","type":"post","link":"https:\/\/e3mag.com\/en\/zentrale-rechnungsverarbeitung-mit-multi-sap-anbindung\/","title":{"rendered":"Central invoice processing with multi-SAP connection"},"content":{"rendered":"

Background<\/h3>\n

Engel & V\u00f6lkers, one of the best-known service companies for the brokerage of real estate in the premium segment, processes around 1,200 invoices per month from several countries and various locations in a central Shared Service Center (SSC) in Hamburg. The invoices are posted in two ERP systems: While the larger sites use SAP R3, SAP Business One is used at smaller sites. In the past, the manual entry of paper and e-mail invoices and the document-based approval process proved to be time-consuming and not very transparent. Engel & V\u00f6lkers began searching for an automation solution for accounts payable (AP): The application should not only simplify the cross-site approval workflow, but should also be able to be integrated into both ERP systems.<\/p>\n

Solution<\/h3>\n

An important criterion in the selection of a solution was a customizable workflow to trigger invoice releases from the application for both SAP systems, depending on the company code and ERP affiliation. The cloud-based Accounts Payable solution from Esker met Engel & V\u00f6lkers' requirements and was able to go live after three months of implementation.<\/p>

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Thanks to the multi-ERP capability of the Esker application, the ERP systems, which both originate from SAP but are completely different in terms of technology, can be managed centrally under one interface. Incoming supplier invoices are now automatically transferred to the Esker platform for processing and approval. There, the allocation to company codes and ERP is carried out. Key invoice information is read and, where possible, automatic logic-based pre-accounting is applied. After successful verification, approval is granted via an email-based workflow that is customizable, considers multiple stages, and is based on invoice amount and company code. In addition, compliance with the dual control principle is ensured, so that the technical and financial approvers must always be different people.<\/p>\n

Once the invoices have passed the approval process, the Esker application transfers the data to the appropriate SAP system, depending on the company code, where the invoice record is automatically posted. The respective SAP R3 or SAP B1 invoice number is returned to the Esker application and archived with the invoice transaction and invoice in the audit-proof archive module for eleven years.<\/p>\n

\"Real<\/a>
Engel & V\u00f6lkers brokers high-quality residential and commercial real estate worldwide.<\/figcaption><\/figure>\n

Advantages and highlights<\/h3>\n

The implementation of the Esker Accounts Payable application brings a number of benefits to Engel & V\u00f6lkers, including:<\/p>\n